What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, the distribution of our publications and the organisation of events. We may provide your name and address to a printer for the sole purpose of sending out your Newsletters and Transactions.
Who is your data shared with?
Your personal data is not passed on by us to organisations other than those indicated above.
Where does this data come from?
Data for most of our members comes from them when they join ESAH or when they update their information.
How is your data stored?
This information is mainly stored in digital form on computers. Any information that is stored remotely is stored in compliance with the General Data Protection Regulation (“GDPR”).
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring the Society discharges its obligations under the GDPR is the Honorary Membership Secretary.
Who has access to your data?
Members of the Executive Council of ESAH have access to members’ data in order for them to carry out their legitimate tasks for the organisation.
Sub-contractors of ESAH may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.
What is the legal basis for collecting this data?
ESAH collects personal data that is necessary for the purposes of its “legitimate interests” as a membership organisation.
For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact the Honorary Membership Secretary.
You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.
There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.
Does ESAH collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”. We do not record any such special data.
How can you ask for data to be removed, limited or corrected?
- There are various ways in which you can limit how your data is used.
You could maintain your membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what we are able to provide you with in the way of written information, so you would not be able to get the Newsletters and Transactions in printed form or any other benefits that require a mailing address.
- You may choose not to receive information emails from ESAH
- Any of these options can be implemented by contacting the Honorary Membership Secretary.
How long we keep your data for, and why?
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details on request.
Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.
What happens if a member dies?
We normally keep members’ information after they die. If requested by their next-of- kin to delete it we will do so on the same basis as when requested to remove data by a former member.
Can you download your data to use it elsewhere?
You cannot download your data to use it elsewhere.
ESAH Terms and Conditions
The visits on the Society's programme are open to members and associate members only unless otherwise stated. The Society can accept no liability for loss or injury sustained by members attending any of its programmed events. Members are asked to take care when visiting old buildings or sites and to alert others to any obvious risks. Please respect the privacy of those who invite us into their homes.
Copyright © Essex Society for Archaeology and History and the authors.
All rights reserved. No part of any publication put at your disposal on this website may be reproduced or transmitted in any form or by any means electronic, mechanical or otherwise without prior permission of the Society. Applications to do so should be addressed to the Hon. Editor.
Maps reproduced from the Ordnance Survey mapping with permission of the Controller of Her Majesty's Stationery Office. © Crown copyright Ordnance Survey. Licence number 10001 4800. Unauthorised reproduction infringes Crown copyright and may lead to prosectution or civil proceedings.
The Essex Society for Archaeology and History is the county’s major society for collecting, protecting and disseminating news and information on the county’s historical and archaeological heritage.
Founded in 1852 as the Essex Archaeological Society, it was renamed the Society for Archaeology and History in 1985. The Society is concerned with the whole of the historic county of Essex including the five London boroughs (Barking and Dagenham, Havering, Newham, Redbridge and Waltham Forest) established in 1965.
The Society’s record is a proud one. Well over 20,000 pages of articles have been published with reports on newly discovered archaeological sites in the county and the latest research findings by historians of all periods and aspects of Essex’s past.
To date, the archives, the collections and the publications produced are some of the best resources on the county notably, (name some collections. Ask Mark Davies) and the Fenwick Treasure. These collections, formed by members of the Society, have grown into what is now the Colchester Castle Museum.
Presidents of the Society have long been plucked from the highest echelons of Essex County affairs in these matters and their knowledge has been invaluable and instrumental in moving the aims of the Society forward. Its Presidents have included eminent personalities of Essex history such as the great medieval historian, John Horace Round; the leading authority on historical music and musical instruments, Francis Galpin; and a familial descendent of the Reverend Philip Morant, author of “The History and Antiquities of the County of Essex” published in 1763, Charles Frederick Denne Sperling, President of the Society from 1928 to 1933.
From the very beginning of the Society’s foundation, outings have been part of its lifeblood. The Society has its own Programme Committee which sits to discuss and select the visits for the year ahead that would be of most interest to its members. The outings in themselves are an invaluable opportunity to meet fellow amateur and professional historians and archaeologists, and to be guided by an expert around places not usually open to the public.
In addition to the outings, the Society produces a number of publications which include the Transactions, in-depth reports of recent research material, Newsletters with the latest events and news that appears throughout the year and recently accepted ownership of the titles of Essex Review and Essex Journal. The Essex Journal remains an independent organisation, with its own officers and accounts.
Council and committee meetings are regularly held at different historical venues all along the year, all of which have close ties with the Society such as the Essex University, the Essex Record Office, Chelmsford Museum and Colchester Castle Museum.
While the methods and concerns of archaeologists and historians may have changed with the times and the Society with them, their aims would still be recognized by the founders. It is the passion and professional commitment of many Essex historians and archaeologists which has made ESAH the oldest, largest and major society in Essex. To be a member is to join a long line of enthusiasts dating back to 1852.